Receipts & expenses
Snap a receipt on your phone — it’s read, categorised and filed in Xero.
AI Automation Services
Your business,
Your business,
on autopilot.
We build AI automations that take the busywork off your plate. Emails, invoices, bookings and alerts — handled automatically, with everything you need in one place: WhatsApp.
Email → WhatsApp
Your inbox, in your pocket.
Important emails arrive on WhatsApp as a short summary — with a reply already drafted. One tap to send. The rest never interrupts you.
When
A new email arrives
In Gmail or Outlook — from a customer, supplier or your bank.
AI does
Reads, filters, summarises
Ignores the noise, picks out what matters and drafts a reply.
You get
A WhatsApp alert
A two-line summary with the draft reply — one tap to send.
Invoice → Xero
Drop an invoice. It’s in Xero.
Forward or drop a PDF and AI reads the supplier, amounts, GST and due date — then creates the bill in Xero, ready for you to approve. No more typing invoices.
When
An invoice lands
Emailed to a bills address, or dropped into a shared folder.
AI does
Extracts every detail
Supplier, invoice number, line items, GST and due date.
You get
A draft bill in Xero
Matched to the right supplier and account — ready to approve.
WhatsApp assistants
Ask in chat. Consider it done.
A secure assistant that takes requests on WhatsApp — it books, confirms and keeps your team posted. Anything that costs money waits for your approval.
When
You send a message
“Book a court for Saturday 7–9pm” — in plain words, on WhatsApp.
AI does
Checks and prepares
Finds what’s free, holds it and shows you the exact price.
You get
Booked and shared
After your one-tap approval code it pays, confirms and tells the group.
One dashboard
Everything you own and owe.
Everything you own and owe.
One screen.
Bank accounts, Xero, investments, loans and property — pulled together automatically into a single live dashboard. Stop logging in to six places to see where you stand.
And much more
If it’s repetitive, it can run itself.
Enquiries & leads
Website and email enquiries summarised, logged and followed up on time.
Daily business digest
Each morning on WhatsApp: cash position, invoices due and today’s bookings.
Customer replies
Common questions answered instantly; the tricky ones flagged to you.
Payment reminders
Overdue invoices chased politely and on schedule — with your OK.
Bank statements categorised
Bank CSVs coded to your chart of accounts automatically — only the odd lines flagged.
Why TechMinds
Automation you can trust.
You stay in control
Anything that spends money or messages a customer can wait for your one-tap approval.
Secure by design
Your accounts, your data. Least-privilege access, encrypted secrets and full audit logs.
Works with your tools
WhatsApp, Gmail, Outlook, Xero and more — no new software for your team to learn.
Fixed price, supported
A clear price per automation, and we monitor it and fix it if anything changes.
How it works
From busywork to autopilot.
- 01
Free call
Tell us the tasks that eat your week. We spot the quick wins.
- 02
Fixed-price plan
What we’ll automate, what it costs, and when it’s live.
- 03
Build & test
Built around your tools and tested safely before going live.
- 04
Go live
With approvals in place wherever money or customers are involved.
- 05
Monitor & improve
We keep it running and add the next automation when you’re ready.
Works with the tools you already use.
- Gmail
- Outlook
- Xero
- Google Drive
- OneDrive
- Microsoft 365
- Slack
- Shopify
What would you automate first?
Tell us the task that eats your week. We’ll show you how it could run itself — on a free, no-obligation call.